Digital Student Data Depositories Worldwide 2013, Beijing

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Bringing together sixteen countries from around the globe to discuss digital student data mobility – China; Netherlands; USA; Mexico; UK; Norway; Spain; France; Italy; Belgium; Sweden; Poland; Romania; India; Australia; South Korea.

Traditional as it happened notes, apologies for ommissions & misinterpretations, & must take this opportunity to thank the organisers & hosts, DUO & CHESICC, for great organisation, support, help – & a mention to the support staff from CHESICC in particular for their unfailing courtesy & assistance. A great event with a great objective.

CHESICC/Zhang Fengyou, Director. National qualifications database. More international students so more international/overseas emphasis. Overseas access to verification database. Groningen agreement: support, but a lot of challenges due to language, culture, systems etc.

Dik van der Wal/DUO.Groningen: agreement to digitally share student data. Sharing of diploma data = first stage. Digital diploma register. <nothing like it in UK, outside DARE>. Diplomas from all state recognised institutions – supported by government, better service. Individuals can view own data/download. Designated institutions have access to data; owned by citizens. Further development: more historical data; all education recognised by the government, private included; extend access to business world; exchange data with other EU/global diploma registers. <check position of Information Landscape> Again recognises challenges. Objective: linking of diploma registers across national boundaries.

Chinese Electronic Registration System/Xie Hanlin, Director of Administrative Office of Students Records, MOE. Electronic registration, enquiry & verification of student qualifications. Step 1: electronic registration of all HE certificates; all institutions send to MOE for registration in database, then can use for enquiries. Include photos in database, improving visualisation as well as accuracy. Step 2: 2004. Small number of institutions recruit outside state agreed numbers – fraud. 2007, new students record registration system, when students register, data sent to education dept of province to ensure legaility/validity. Dynamic information management of students from enrolment to graduation. Increased efficiency & quality. Now comprehensive system, from entry quals through enrolment to certification. 600 million records; registered 100 million HE certificates awarded in last 22 years. Supports decision making & management – enforce legality, reduce fraud, provides info after disasters. Facilitates distribution of government subsidies.

System of Information Consultation & Verification Service for China HE Students/Ning Xiaohua, Vice Director, CHESICC. 10.96 million people received HE quals in 2012, 3.6 million degrees. 3 verification organisations under MOE: CHESICC (HE study records & quals); CGDGC (degrees); & another doing international degrees. CHESICC = only HEQC verification/enquiry authority. Online enquiry/verification: free self-enquiry by students, also by other registered bodies. Online verification & Guilloche pattern. Easy, low cost, flexible, convenient. Available in English & Chinese, Pinyin translation. Barcode for validation. Demo: input code, get verification report. Can download, print, email. NCEE – National College Entrance Examination. Most important qualification for student selection. Changed to PQE. CHESICC started online enquiry in 2003 during SARS breakout. Data management & enquiries for applicants & colleges. Comprehensive info on colleges, courses, entry requirements etc – ref KIS. Gaokao platform – also covers student satisfaction rates – ref NSS, highly valuable to applicants. Also postgraduate platform. Study abroad: lack of high-quality educational resources in China + higher family income. Media reports of cheating in Chinese student applications – should consider difference in enrolment systems. College enrolment in China is government rather than market-oriented. Foreign colleges should use Chinese system = NCEE scores, online systems. CHESICC will focus on providing better services in this area. Great commitment to enhance cooperation. Informatisation remarkably improves education credit system. Use IT & databases, cheaper, easier, better. 2012: 70m reviews/enquiries, 3m verification reports. % of fake/unrecognised quals recognised in reviews dropped from 25% to 3% over 10 years.

China HE International Exchange Policy/Zong Wa, Vice Secretary General of Chinese Association for International Understanding. Student mobility; joint schools, overseas campuses. Confucius Institute – important international initiative.

The US SPEEDE server & why we expect today’s assembled central SIS to drove global student & skilled worker mobility/Shelby Stanfield, University of Texas at Austin, & Mariana Losada, Amue, France. Mariana: France: very attached to paper & bureaucracy. Studied abroad in 7 countries after starting off in Buenos Aires – so qualified to comment on internationalisation & student mobility! Cosmopolitan ‘bildung’ – self-cultivation. British Council – admin procedures/difficulties are second after cost as reason putting students off studying abroad. Interoperating digital depositories critical to international mobility. Shelby: Standardisation of Postsecondary Education Electronic Data Exchange. Rationale & needs:

  • Efficiency. Digital transfer clearly more efficient than manual. 1996: 729 transcript transfers; now 4m.
  • Standards. Lego illustrates the problem & solution.
  • Accuracy. Greatly reduced margin of error, greater consistency.
  • Reliability. Yes…
  • Authenticity. Yes…
  • Scalability. Technology & standards can meet the demand. Needs open systems architecture.

A big idea who’s time has come?

Taking up the challenge: showcasing the first phase(s) of the current ongoing global pilot of DUO & NSC/Jan Otten/DUO, Rick Torres, President, NSC. NSC: 255m records processed annually, 2.5bn enrolment records, 750m annual verification requests for enrolments & qualifications. NGO, 95% of all enrolled students. How? – services. Compliance (reporting); verification (enrolment, degree, certifocate); electronic data exchange; research (student tracker). Save HE £350m pa. 58% of income from verification services – providers, free, requesters, pay – income from business. DUO: part of Dutch Ministry of Education. Some verifications; StudentLink, national enrolment service. Piloting DUO/NSC verification service for Dutch/US students studying in the other country. Requestor verifies that they have the student’s permission to view the information – student may have blocked access (FERPA). Any student can have access to info on who has requested their information. No data held in other countries system. Jan: connecting diploma registers in Europe. DUO: supporting process of digital enrolment in HE. DigiD to Studielink to DUO, all processed into institutional SIS. Why can’t this process work across Europe? Need data, network & partners. Looked at 5 big scale network projects across EU: all have same building blocks, standards, architecture, semantics. New umbrella project: e-SENS. Looking for partners: must have central register/depository.

The Asia-Pacific Academic Credit & Qualifications Bank. Delivering on digital student data portability/Guillermo Pablo Lopez Andrade, Director-General, Secretaria de Educacio Publica, Mexico.

Non-financial definition of bank: a place where something is stored ready for use. ‘Flying money’ – first bank notes in China; now need ‘flying diplomas’: security, authenticity, stability, exchange, conflict resolution. Exchange: like exchanging money, need transfer equivalence. Place to save Academic credits. Facilitate the safe deposit, secure transfer, & international recognition of Academic credits. Banking analogy is great! Obstacles: in Mexico ‘apostille’ or legalisation process to recognise certificates etc; fraud: trust affected by false credentials; diploma ‘mills’ & accreditation ‘mills’; diversity; quality; lifelong learning. Status: so far only a proposal. Mexican Academic Credit & *RPL Bank – to reintroduce people who are not in education, employment or training (NEETs). http://www.rodac.sep.gob.mx. RODAC operational model = triangle – compare with Digitary? ‘The creation of national student data depositories…is not only about efficiency, technology & security; it is also about changing educational concepts & innovating for a better future…’

Video Message: Straddling academic & professional mobility. A case for bringing in central SIS/Pedro Chaves, Principal Adminstrator, Europass, & EQF NCP Manager, European Commission. Free mobility of people, still basic principle. Key obstacle to student mobility: recognition of qualifications from other countries. <How does the HEAR fit in with all this stuff?> Countries outside the EU are considering Europass. European Area for Student Qualifications by 2015, allowing students to register qualifications, comparability of qualifications & skills, easy to use = success. Transparency, comparability & quality of qualifications.

Verification of student records & relevant policies for Chinese students studying abroad/Ming Tingxi, Director of Overseas Academic Credential Evaluation Office from Chinese Service Centre for Scholarly Exchange. Supports study abroad, promotes study in China, serves returning scholars & students, facilitates international cooperation & exchange. Verification for international students. Overseas academic credential evaluation.

AACRAO (American Association of Collegiate Registrars & Admissions Officers) Position Statement on Digital Student Data Portability (DSDP)/Mike Reilly. Benefits: trusted source; elimination of fraudulent records; student mobility; business efficiency; environmentally friendly.

EAIE (European Association for International Education) Position Statement/Hans-Georg van Liempd. The European centre for expertise, networking & resources in the internationalisation of HE. Benefits: smoother, faster, more cost effective operations for members. Committed to move from paper to digital; disseminate info electronically; support organisations that can takethe lead in DSDP; to inform members on its importance.

“In theory, practice is like theory; in practice, it is not”

Exchange of Experience. Peter Parmentier/Student Data in Flanders. All data centralised in real time by Flemisch MoE. Bologna process – significant impact; new structure, more flexible etc. Started SOA 2008-2009. Central database has to support new legislation, integration with 3rd parties, support enrolment. Student enrols at institution, HEI uses web service to send info to central systems, 2 way, links to other services: student portal (central), diplomas database = LED, centralises info from diverse parties, supports the labour market, information for citizens. So student accesses info centrally, not via institution. Rosemary Woodger/VETASSESS Australia. Government business enterprise, Assessment-only Registered Training Organisation. Verifies qualifications for immigrants. Approved Chinese organisations can upload documents, get verifications etc all online. VET e- Learning strategy: 2012-2015, to strengthen use of new learning technologies. One initiative = ePortfolios to improve quality & portability of learning information. Includes consideration of data privacy issues. Supports access through APL/APEL, credit transfer etc. http://www.vetassess.com.au. Anna-Lise Lande & Geir Magne Vangen/University of Oslo. The Student Management System FS. Covers all of HE in Norway. New strategy: more digital; national recognition registry; diploma bank. Result owner logs into Diploma Bank via national ID-portal. Mobility: can make a lot of improvements locally, but needs international cooperation. Standards are key. Gabriela Jitaru/Ministry of Education, Research, Youth & Sport, Romania. National student enrolment registry (RMU). Needed: a real image of HE participation; more centralised info to support development; increased visibility of info; consistent data; reliable data; synthesis of national indicators. So needed: integrated system at national level; data transfer/reporting between/from Universities; accurate consistent statistics & reports; interoperability with other systems. The enrolment registries of Universities become part of the central system. Institutions have local RMU component to manage interface. Data published in RMU portal. Prateek Mohan/CDSL, India. Central Depository Services Ltd. NAD – National Academic Depository. Diploma bank. Very similar to Digitary/DARE. http://www.nad.co.in.

Discussion Panel. What have panellists got from the day? Very relevant, good time to work together. Informative. A lot of work to be done. Common goal: digital student data portability. Learned a lot. Can make it very difficult for students to be mobile; need to make it easy. DSDP can help. Centralised systems may not be possible (eg Europe) – in which case need excellent interoperability. Governance: how do we set & communicate the rules. Comment on Groningen Declaration: should be as open as possible to start with, to encourage participation. Go back to your country & tell your government how important DSDP is, & get them to engage! Committee – thinking of 4 task forces. 1. Communication – everyone. 2. Find helpers – everyone. 3. Preparing business cases. 4. Data exchange/standards. Flagships in sync – let’s sync our flagships (not sink them…) 3 pilots: DUO & NSC; USA & Mexico; Netherlands & Belgium. Next meeting, this time next year, USA.

Last day/Note – visit to CHESICC offices. Liked the look of the colour coded nationwide map display of student registrations, updated in real-time.

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